What you see above is a picture of an approach to task management I’ve been using lately — a simplified and individual version of the Kanban model used in software development and manufacturing/distribution. I dislike the rah-rah cheesiness of the Personal Kanban website, but I have to admit that it gave me the idea that this could work for me. (Larger version of the image here.)
Kanban is supposed to be done with sticky notes on a whiteboard or wall, but that poses a problem for me: I work about half the time in my office, about half the time at home — so where do I put the board? An insoluble problem. So I decided to do it digitally, using the good ol’ Stickies app on the Mac.
Here’s the system as I have developed it so far:
- Just three stages of action: To Do, Doing (i.e., In Process), and Done (Completed)
- Three colors of notes: green for teaching, yellow for writing, blue for personal stuff (and a different color for the category titles, I guess)
- They’re arranged in rough order of priority, with highest priority tasks at the top
- Occasionally I might use text styles (color, bolding, sizing) for emphasis
That’s it. When I know I need to work on something I put it in the To Do column. When I start working on it I put it in the Doing column. When I’ve completed it, or think I’ve completed it, I put it in the Done column. Eventually I delete those, of course, but I keep them around for a while in case it turns out that I haven’t finished a task after all but must revisit it, in which case it goes back to one of the earlier stages.
Why do I like it? Because it uses a very simple structure to convey lots of information. At a single glance I can see what’s coming up, how much of it involves writing or teaching or personal stuff, what I’m (supposed to be) working on now, and what I’ve recently completed. Also, I can easily write in detail when I need to and minimize that note to it doesn’t dominate the screen.
What don’t I like? Really, only one thing: it’s not portable. I can’t export my data very conveniently, or view it on other devices. Not sure whether that will be a problem or not — that could end up being a feature rather than a bug. In any case, here it is, in case anyone is interested.